1) To keep and maintain a register of all P&FM stored or kept at the licensed premises, their quantities, movement, and their Material Safety Data Sheets;
2) To ensure that ventilation, means of escape, structural fire precautions, fire prevention and extinguishing systems of the licensed premises are maintained and functioning in accordance with the approved building plans;
3) To take all practicable steps to prevent fire, explosion, leakage or ignition of any P&FM in the premises;
4) To disallow activity that may cause fire, explosion, leakage or ignition of any P&FM in the premises including activity that is not necessary for the purpose of storage or keeping of P&FM in the premises;
5) To ensure that all entrances, passageways, exits and other means of escape in the premises are free from obstruction at all times;
6) To ensure that the premises are accessible to fire engines, ambulances and other emergency vehicles at all times;
7) To ensure that the storage/stacking of P&FM will limit the spread of any fire that occurs, not endanger the occupants in the course of their work and not hinder access for emergency vehicles or occupants to escape;
8) To prevent unauthorized persons from entering the premises and to limit staff access to area where P&FM are stored;
9) To keep the premises clean and in good condition. The premises should be clear of dry grass, unmown grass and vegetation, undergrowth, debris and other combustible material;
10) To provide and maintain such types and quantities of fire-fighting material and equipment as may be required by the Commissioner;
11) To provide and maintain such types and quantities of sensors as may be required by the Commissioner;
12) To ensure that personnel who are required to handle P&FM in the premises are conversant with the law, the approved codes of practice and the actions to be taken in the event of fire, explosion, leakage or other similar emergency;
13) To establish and maintain such number of persons as in-house, on-site Company Emergency Response Team (CERT) as the Commissioner may direct;
14) To ensure that CERT members are competent in handling incidents involving P&FM in the event of any fire, explosion, leakage or other similar emergency;
15) To ensure that all CERT members have successfully passed the competency test;
16) To subject the CERT to periodic assessment of its emergency preparedness;
17) To adopt security measures such as installation of security equipment including close circuit cameras at appropriate locations within the licensed premises, preventing any unauthorized person from gaining access or performing unauthorized activity and reducing the storage quantity of P&FM within such time as specified by the Commissioner;
18) To prepare and keep up-to-date an Emergency Response Plan (ERP) to deal with spillage, leakage, accidental discharge or other emergency, include the off-site impact, if any. You may access the following link for the guidelines for ERP.
Guidelines for company Emergency Response Plan (ERP)
19) To ensure that all persons working in the premises know the contents of the ERP.
20) The ERP should cover the following:
(a) Identification of likely accidental scenarios and establishment of the likely impact zones;
(b) Notification and activation procedures;
(c) Response actions to contain and control the release and to mitigate the impact zones;
(d) Monitoring of the affected areas, including the off-site affected areas;
(e) Procedures for decontamination and clean-up of affected areas;
(f) Names of personnel with their assigned roles and responsibilities in dealing with the emergency (including the decontamination and clean-up of the affected areas);
(g) List of emergency response equipment, including protective gears, fire-fighting equipment, oversized drums, emergency containers or tankers, absorbents, neutralizing agents, monitoring equipment and clean-up equipment, made available for dealing with the emergency; and
(h) Any other information as required by the Commissioner.
21) To subject the ERP for test, review, or amend within a time period specified by Commissioner;
22) To ensure that there are adequate trained personnel and adequate equipment to deal with any emergency or accident;
23) To implement the ERP in the event of any emergency.
24) To ensure that no P&FM be sold or supplied to any person unless he has a valid licence to store or keep, or transport the P&FM;
25) To ensure that the dispensing of P&FM from tanker into storage tank is carried out under close supervision of a person who has knowledge of and experience with the dispensing;
26) To ensure that no lighted candle, cigarette, burning of joss sticks, or any naked light, fire or flame is permitted within the precincts when dispensing of P&FM is being carried out;
27) To ensure that the engine of the vehicle is shut off during dispensing operations; the vehicle chassis must be first be earthed, the rate of filling must be limited to prevent any electrostatic discharge which may cause ignition of flammable vapors; the connections for dispensing must be properly secured and the quantity should not exceed its tank capacity.
28) To ensure sufficient numbers of appropriate emergency information panels and warning labels are installed at the approved storage area;
29) To ensure that the storage containers for P&FM are the types that are designed and constructed in accordance with an approved standard