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Fire Safety Manager

Background

The Fire Safety Manager (FSM) Scheme aims to ensure and enhance the fire safety standard within buildings. Through the Fire Safety Manager, fire safety activities and fire prevention measures are also implemented to promote fire safety awareness among the building occupants. Engagement of a Fire Safety Manager will help owners of buildings prevent substantial monetary and life losses resulting from fires. The scheme was given wide publicity since 1989 and with the passing of the Fire Safety Act 1993 and the Fire Safety (Fire Safety Manager) Regulations 1994, it has become mandatory for owners of designated buildings to appoint Fire Safety Managers. The amended FSM regulations which was gazetted on 13 Apr 2007 aims to make further improvements to the FSM scheme.
 

Appointment and Termination of Fire Safety Manager

Owners of new premises have to appoint a FSM within 90 days of obtaining a certificate of statutory completion or a temporary occupation permit. A new FSM must be appointed within 14 days if a FSM's appointment is terminated. The appointment and termination of FSM can be done via the eFSM portal.

e-Fire Safety Manager Portal

    Building owners are advised to use Internet Explorer (IE) browser when accessing the e-FSM portal, The Portal runs on Internet Explorer (IE) version 7 and if you are using IE of higher version, you would need to perform compatibility setting to the browser as per the link below:

    The step-by-step instructional guide on the appointment / termination of Fire Safety Manager in the Portal can be found below:

    Penalty

    Failure to appoint a FSM will result in the owner of the building / premises being fined $10,000 or sentenced to a prison term of 6 months or both.
     

    Building Requiring A Fire Safety Manager & Company Emergency Response Team

    All Public or Industrial Buildings which satisfy at least one of the following conditions, are required to appoint a fire safety manager:

     

    a. Public Building (inclusive of Commercial Building)

    • is of 9 storeys or more (including any basement) in height;
    • is used, constructed or adapted to be used as a hospital;
    • has a floor area of 5000 square metres or more; or
    • has an occupant load of 1000 persons or more

    b. Industrial Building

    • has a floor area or site area of 5000 square metres or more; or
    • has an occupant load of 1,000 persons or more


    Duties Of Fire Safety Manager

    The main duties of a Fire Safety Manager (FSM) are:

    • ensure at all times that fire safety requirements contained in the Fire Emergency Plan are complied with;
    • supervise the maintenance of all fire safety works in the premises;
    • ensure at all times that the occupant load of any part of any building does not exceed the capacity prescribed under the Fire Code;
    • conduct daily checks within the premises and remove or cause to be removed any fire hazard that is found within the premises;
    • prepare a Fire Emergency Plan for the premises and conduct 2 fire drills for the occupants therein annually or on such occasion as may be directed by the Commissioner;
    • ensure that all occupants are familiar with the means of escape located within the premises;
    • prepare fire safety guidebooks for the occupants of the premises;
    • train the occupants in the premises in first aid, fire fighting and evacuation in the event of fire;
    • co-ordinate and supervise the occupants within the premises in fire fighting and in evacuation in the event of fire or other emergencies;
    • supervise the operation of the Fire Command Centre in the event of fire or other emergencies;
    • conduct at least 2 Table-Top Exercises within the premises each year and to evaluate, together with the Fire Safety Committee, the effectiveness of the Arson Prevention Plan and the Fire Emergency Plan for those premises;
    • prepare and implement the Arson Prevention Plan for the premises;
    • notify the Commissioner immediately upon the occurrence of any fire incident in the premises;
    • organise campaigns, training courses, competitions, contests and other activities which will develop and maintain the interest of the occupants within the premises in establishing a fire safe environment; and
    • carry out such other duties as the Commissioner may require.


    Qualifications of Fire Safety Manager


    Certification of Fire Safety Manager

    Since 13 April 2007, all qualified FSMs holding the relevant FSM qualification need to register with SCDF through the e-FSM Portal to be certified. Newly graduated FSMs will be given a grace period of 3 years from the date of his/her graduation to register with SCDF.

     

    FSMs that did not register with SCDF through the e-FSM Potal within the grace period mentioned above will be barred from doing so and will not be certified. FSMs that are not certified are not allowed to practise or be appointed as FSM by building owners or occupiers.


    Continual Professional Development (CPD) For Fire Safety Manager

    The CPD program has been instituted for FSMs to upgrade their knowledge and skills and to keep abreast with the new developments in the fire safety domain.

     

    The CPD program may be organised by the SCDF or other organisations in the form of refresher courses, workshops, seminars or dialogues and briefings. However, such activities must be accredited by the SCDF and allocated with points.

     

    Click here for a summary of the courses with respective CPD points.

     

    FSMs who have been certified by SCDF are required to participate in the Continual Professional Development (CPD) programme. Certified FSMs will be awarded the specified CPD points upon completion of any CPD programme. FSMs are to accumulate a minimum of 30 points within the 3 years cycle in order to remain as a Certified FSM. Excess points accumulated within a cycle are not transferable to the next cycle.

     

    The 1st CPD cycle had commenced on 1 Jan 2008 to 31 Dec 2010. The current CPD cycle is from 1 Jan 2014 to 31 Dec 2016.


    Re-certification of Fire Safety Manager

    At the end of the 3-year fixed CPD cycle, FSMs will need to be re-certified through the attainment of at least 30 CPD points within the 3-year cycle to continue to practise as a FSM in the coming CPD cycle.

     

    FSMs that did not meet the requirement of accumulating at least 30 CPD points within the 3-year cycle will be suspended and not be re-certified. In order to continue to practise as a FSM, suspended FSMs will need to undergo and pass a re-validation course to be conducted by Civil Defence Academy to resume their status as certified FSM.


    Fire Safety Report

    As of December 2004, Arson Prevention Plan (APP) should be included into the Annual Fire Safety Report. A sample copy of the report is available at the following link:

     


    For further clarifications on the FSM scheme, you may contact WO2 Sudiran Riswan (6848 3559) or SGT Md Azali(6848 1440)


    Amendments To Fire Safety Manager (FSM) Regulations

    In an effort to improve the FSM scheme , some changes have been made to the regulations since April 2007. The proposed changes were surfaced for public comments via the SCDF website; and their feedbacks were taken into consideration in the changes made to the regulations.

     

    FSMs have undertaken additional roles in the current security climate such as implementing the Arson Prevention Plan and conducting table-top exercises. Under the amended scheme, these roles will be formalised. Also, there are approximately 4000 qualified FSMs in the scheme who have not been appointed as FSM. Hence, in order to ensure their knowledge and competency is kept current, all FSMs will be required to attend Continual Professional Development programmes before they can be appointed to undertake this appointment.

    The key amendments to the FSM regulations are as follows

    i. Mandatory for all FSMs to participate in Continual Professional Development (CPD) programme if they wish to be appointed as FSM

    The CPD program has been instituted for FSMs to upgrade their knowledge and skills and to keep abreast with the new developments in the fire safety domain. The CPD program may be organised by the SCDF or other organisations in the form of refresher courses, workshops, seminars or dialogues and briefings. However, such activities must be accredited by the SCDF and allocated with points.

     

    All existing FSMs who may be appointed or not, must register with SCDF before the start of the first CPD cycle, on 01 January 2008, to become a certified FSM. The FSM will be issued with a Certification Letter to indicate the period of certification once he/she successfully completes the registration. FSMs who wish to be certified can log in to the e-fsm portal below: http://eservices.scdf.gov.sg/fsm/efsm/index.do

    Click here to download guide to be certified as an FSM.

     

    Once certified, the FSM is required to participate in the CPD program, where they are required to accumulate a minimum 30 points within a 3-year period to remain as a certified FSM regardless of his appointment status.

     

    At the end of the 3-year CPD cycle, FSMs will need to be re-certified. If they had not met the minimum requirements of 30 points within the 3-year cycle, their recertification will not be approved. They will be deregistered and not be certified for that coming cycle.

     

    Building owners or occupiers are reminded that FSMs who are not certified will not be allowed to be appointed and practise as a FSM.

    ii. Reduction of grace period for re-appointment of FSM from 44 days to 14 days

    The existing FSM Regulations allow a 44-day grace period for the owner or occupier of the designated building to appoint a new FSM to replace the one who has resigned. This results in a long lapse of time that a building is without a FSM to assist the owner with key fire safety functions. As the FSM plays a vital role in keeping a close watch on the safety of the building, it is important that a FSM is available at all times.

     

    Therefore, the grace period for building owners or occupiers to re-appoint a FSM has been revised to 14 days.

    iii. Expanding and formalising the duties of FSM to include Arson Prevention Plan (APP) and conduct of table-top exercises in addition to emergency drills

    The role of the FSM has taken on a bigger dimension, in relation to today’s security climate. Since 2003, all FSMs are required to implement APP and conduct table-top exercises in addition to emergency drills. The objective of the APP is to enhance protection for the building’s fire safety systems against possible sabotage whilst table-top exercises enable members of the Fire Safety Committee to practise the procedures of dealing with emergencies.

     

    Formalising these additional tasks ensures that necessary changes are carried out to improve the overall fire safety in the premises.

    iv. Withdrawal of the minimum age criteria of 30 years for a person to be appointed as FSM

    The existing regulations stipulate the minimum age criteria for a person to be appointed as an FSM as 30 years. However, on a case-by-case basis, SCDF had allowed FSMs below 30 years of age to be appointed predominantly because they possess the relevant qualifications and competencies. They have since proven themselves capable of discharging the duties of an FSM just as well as their older counterparts. Thus, under the amended regulations, the age criteria for appointment of FSMs will be removed.

     

    Members of public who have further queries or clarifications with regards to FSM matters & regulations may contact SGT Md Azali (6848 1440) or WO2 Sudiran Riswan (6848 3559).

    v. Collection of certificate

    Collection of certificate has to be done by the individual participant at CDA Corporate Affairs Branch. A suitable representative may collect on your behalf, provided he has duly completed the authorisation form.

     

    1 - Fire Safety Manager's authorisation form

    2 - Senior Fire Safety Manager's authorisation form


    SCDF’s Guidelines for security personnel to handle fire incidents in Buildings

    (1)         The security team shall handle fire alarm activation in pairs according to organisational procedures.

     

    (2)          Upon hearing the fire alarm, security officers shall ascertain the location of the fire from the main fire alarm panel and use the fire lift to go to two storeys below the “fire” floor and proceed cautiously to the “fire” floor via staircase to verify the fire incident.

     

    (3)          The Security officer shall then bring the fire lift down to the 1st storey and await the arrival of the Singapore Civil Defence Force. He is to provide relevant details on location, type of fire and possible hazards within the building and especially the fire floor to SCDF upon arrival.

     

    (4)          The Security officer shall not reactivate any of the passenger lifts that have been ‘homed’ by the activation of the fire alarm until at such time that the incident has been investigated and mitigated.

     

    (5)          If the location of the fire is indicated to be at the basement, the Security officer shall not proceed to fire floor. He shall check CCTV, if available, to verify the fire incident.

     

    (6)          In the event of small fire, security personnel shall attempt to extinguish or control the fire without taking undue risk, before the arrival of the Singapore Civil Defence Force.

     

    (7)          In the event of a fire that has gone out of control, the security officer shall not attempt to extinguish the fire. He shall proceed to make the appropriate announcements over the PA system and initiate the relevant evacuation procedures.


    FSM Resources

    Emergency Response Plan

    Emergency Response Plan Guideline

    Regulations

    Download the slides on topic presented during the FSM briefing below

    Fire Safety Manager Course

    Companies that are urgently in need to register personnel for the Fire Safety Manager Course can contact Civil Defence Academy (CDA) at scdf_cda@scdf.gov.sg or call 67945502 for assistance in registration matters. The company must provide a supporting letter indicating that they are sponsoring the said personnel for the course.

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    Last updated on 24th Mar 2015